I’m so pleased to have Crystal Collier here today to share her new book and some editing tips!
–Take it away Crystal–
In 1771, Alexia had everything: the man of her dreams, reconciliation with her father, even a child on the way. But she was never meant to stay. It broke her heart, but Alexia heeded destiny and traveled five hundred years back to stop the Soulless from becoming.
In the thirteenth century, the Holy Roman Church has ordered the Knights Templar to exterminate the Passionate, her bloodline. As Alexia fights this new threat—along with an unfathomable evil and her own heart—the Soulless genesis nears. But none of her hard-won battles may matter if she dies in childbirth before completing her mission.
Can Alexia escape her own clock?
How to Use the REVIEW Function in Word
Do you use the review function in Word?
I’ve worked with many authors through the years, and it seems about 60% of them understand the review panel, so I thought I would enlighten those of us who are TERRIFIED of the technology. (I promise, you can’t break your story by using the review function.)
Now why would we use this tool rather than typing our thoughts into the document? For a couple reasons.
- There’s a button that will jump you to each and every comment or change made through the editing function. No change will be missed.
- There’s a single-click accept or reject button that makes implementing changes SUPER FAST. (We’ll talk about these buttons later.)
Basically, the Review Function is super efficient. (I don’t know about you, but I’m all for saving time/sanity.)
So how do we use the review features?
First of all, to access the review panel, go click on REVIEW in the top menu bar:
You’ll see exactly what we’re looking at right here. We’re not going to worry about the first half of the menu bar. I think most of those are self explanatory. Right after “Language” you’ll see “New Comment.” This is very easy to use. Place the blinking cursor on the spot in your document where you want to add a comment, and then click on this icon with your mouse. A bubble like this will appear:
From there, place your blinking cursor in the comment box and type your thoughts.
Some people get worried they won’t be able to get rid of a comment once it has been entered. Look at the menu right next to the “New Comment” button. Once there are comments in the document, “Delete,” “Previous,” and “Next” all become operational. Click on the comment with your mouse so that the cursor is again in the dialog box, and hit “delete” in the top menu bar (right next to “New Comment”). Goodbye comment. You can also right click on the comment bubble and a drop down menu will appear with options to “Reply to Comment,” “Delete Comment,” and more.
When there are multiple comments in the document, you can easily jump to the next one or previous one by hitting the “Previous” or “Next” button in the top menu.
Next, look at the “Show Comments” button. If there are comments in the document but they’re hidden, click this button and they will all appear.
Track Changes is just what it sounds like. If you click on this button, any change you make in the document will appear underlined and in red, or blue, or whatever color you have set for your changes, like this:
Right now I have mine set to “All Markup.” That means I see EVERY suggestion anyone has put in my document. If you click on the little arrow next to it, other options appear in a drop down menu: Simple Markup (hides the comment text but shows where comments appear. It also shows a vertical line on the left side of the document, indicating where changes have been made. You can select “No markup” or “Original”–meaning you’ll see only your untouched document.
The “Show Markup” menu is a drop down menu that gives you an option to look at EXACTLY what you want to of the reviewed material. You can look only at comments, or only at formatting, only at insertions, etc. When you have multiple reviewers on a single document, this is also where you can hide all but one, or choose to view all at the same time.
Reviewing Pane. You can view all the comments and changes in the actual document, or you can turn on this review pane (with the option to view it on the left or below the document).
From there you can click on any revision in the left hand menu, and it will jump you to the spot where the edit was made.
Last of all, the Accept and Reject buttons. This is where the power of speed comes into play. You can integrate any change simply by hitting the accept button. You can deny any change by hitting the reject button. Previous and Next will jump you to the preceding or upcoming suggestion. No need to reformat text. No need to hit the backspace button a hundred times. As an author with a 350 page book, this makes the job of integrating suggestions exceedingly easy.
And there you have it. If you haven’t toyed with this exceptionally helpful tool, I hope you will. Technology is there to benefit us. Let’s use it. (And while you’re at it, buy my books!)
What is your favorite writing technology?
Crystal Collier is an eclectic author who pens clean fantasy/sci-fi, historical, and romance stories with the occasional touch of humor, horror, or inspiration. She practices her brother-induced ninja skills while teaching children or madly typing about fantastic and impossible creatures. She has lived from coast to coast and now calls Florida home with her creative husband, four littles, and “friend” (a.k.a. the zombie locked in her closet). Secretly, she dreams of world domination and a bottomless supply of cheese.
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